Grant reports with traced figures
Draft funder reports are assembled from your own records, with every figure linked back to its source.
A report that took days to write now needs only checking, and anyone can see where each number came from.
For charities and NGOs
Practical AI that gives charity teams more time for the people they serve.
For charities and NGOs where a small team carries grant reports, volunteer administration and supporter care alongside the work itself. We work with you to find where AI can safely reduce that load. We build it around your data and governance, and explain each step in terms a trustee can follow.
The call is free and carries no obligation. Afterwards we will send you a one-page note setting out what we would build, what it would cost and how long it would take.
Where the time goes
The administration that takes time away from your charity's work.
- “Every funder wants the same figures in a different format, and each report takes days to pull together.”
- “Only one person knows all our grant deadlines.”
- “Volunteers sign up, then wait weeks for the paperwork and a first shift.”
- “Donors are thanked only when someone finds the time.”
- “We know AI could help, but we don't have a policy for it yet.”
A well-built tool can do much of this routine work. Anything that reaches a funder, donor or volunteer is checked and agreed by your team before it is sent.
60% of charities now use AI for everyday tasks such as drafting emails and summarising meeting notes.
Source: Charity Digital Skills Report 2026 (opens in a new tab)
What we'd build
Tools that reduce the reporting and administration.
A grant deadline tracker
Every open grant, its reporting dates and what each funder requires, in one place, with reminders well ahead of each date.
Deadlines no longer depend on one person's memory, and reports can start early.
Volunteer onboarding
Sign-ups are checked, the right forms and welcome information are sent, and a coordinator approves each volunteer before their first shift.
New volunteers hear back the same week, and coordinators can see who is waiting at which stage.
Supporter thank-yous
Each donation prompts a personal thank-you, drafted from the supporter's history for a member of staff to check and send.
Supporters hear from you promptly, and fundraisers no longer have to write the same letter repeatedly.
Behind it
Over twenty years of delivery where personal data is handled with care.
Keystone AI is backed by more than twenty years of full-stack development and technical leadership, including delivery for:
the NHSLloyds Banking GroupRoyal Bank of ScotlandCoca-ColaNintendoSainsbury's
That experience brings careful handling of personal data, clear sign-off and a record of who changed what. Your charity gets the same discipline, at a scale that suits it.
You can see our current work for yourself: websites that contracting firms use every day, and a quotation tool being tested on real jobs.
Our commitments
What you can expect from us.
- A fixed price, agreed in writing before any work starts.
- You deal directly with the person who builds your website or tool, from the first call until it is finished.
- You own everything we build for you: the website, the online accounts it uses and your data.
- We stay involved for the first few weeks of everyday use, making changes until it works well for you.
- We take on only a few projects at a time, so each one receives our full attention.
- Donor and beneficiary data stays in accounts the charity controls, handled in line with UK GDPR.
- A plain-English account of what each tool does with your data, written so a trustee can follow it.
- Anything sent to a funder, donor or volunteer is checked and agreed by your team first.
Before you ask
Questions charities ask first.
- We're a small charity with a tight budget. Is this for us?The note after the call puts a fixed price on each option, including the smallest useful step, so your trustees can decide with the figures in front of them.
- How do you handle beneficiary data?It stays in accounts your charity controls and is handled in line with UK GDPR. Before anything is built, we document how data moves through the system, ready for a data protection impact assessment if you need one.
- Can our trustees see how it works?Yes. You receive a plain-English account of what each tool does, what data it uses and where a person checks the output.
- Do we need an AI policy first?It helps. If you do not have one yet, the account that comes with each tool gives your policy something concrete to cover.
Next step
Tell us which task takes the most time.
On a free 30-minute call we will ask how the task is done now and where the time goes. Within two working days we will send you a one-page note. It sets out what we would build, a fixed price your trustees can weigh up, and how long it would take.
or email hello@keystoneai.ltd